An employee portal with no build project
On the phone, the employee sees the notice board, their onboarding list, their time-off requests and the employee directory. There is no separate site to build and maintain.
See it in a demo →HR | People, documents and onboarding
ReplacesExcel · Word
HR system for businesses
Employee records, onboarding for new hires, a digital Form 101, time-off requests, documents with expiry dates and an employee notice board, in the same system that runs shifts, attendance and payroll. Each employee signs in to the app with their own user and sees what is theirs.
7
time-off types to request and approve
101
Form 101, digital and signed
4
task types in an onboarding template
Employee directory
N
New hire
Onboarding: 3 of 5 tasks
Warehouse
F
Field employee
Acknowledged a notice
Operations
O
Office employee
Time off approved
Accounts
Features
What is in the Lynxbe HR system
From an employee's first day to the document that expires
Employee records
Personal details, role, department, employment type and start date for every employee. A business moving off spreadsheets imports its staff from an Excel or CSV file with column mapping.
Time-off requests and balances
The employee requests vacation, sick leave, reserve duty or other time off from the app, the manager approves or declines, and the balance updates on approval. Leave policies with accrual are assigned per employee.
Employee documents
Upload documents to the employee file with an expiry date, such as a driving licence or a work permit. Managers are reminded 30 days before, 7 days before and on the day it expires.
Employee onboarding
An onboarding template with document, form, acknowledgement and task items, a due date on each and a record of who completed it. The new hire sees their own list in the app.
Employee notice board
A notice to all staff, a site, a department or chosen employees, with a priority, an expiry date and an optional acknowledgement. The manager sees who read it and who acknowledged.
Digital Form 101
The employee gets a personal link by email, fills in Form 101 on the phone and signs on screen. Tax credit points are calculated and a PDF of the signed form is kept.
Employee directory
Employees can see who else works in the business. The business decides whether phone and email are shown, and each employee can hide their own photo, phone or email.
Time off
Time-off types an employee requests from the app
Vacation
Annual leave
Sick leave
Sick days
Reserve duty
Military reserve service
Maternity leave
Maternity leave
Bereavement
Bereavement leave
Personal day
A personal day, or another type of absence
Available Everywhere
HR from any device
Managers on desktop, employees on mobile
One system, for manager and employee
Managers handle employees, documents and notices from the browser or the app. Employees install the Lynxbe app for iPhone or Android and use it to request time off, read notices and finish their onboarding tasks.
iOS
iPhone & iPad
Android
Phones & Tablets
macOS
Mac App
Windows
Desktop App
Web
Any Browser
Sync across all devices
Native app performance
Work offline
Push notifications
Live Preview
See the Platform in Action
Experience a powerful interface designed for productivity on any screen
Web App
iOS & Android
Desktop App
RTL & LTR
Enterprise Security
All-in-One Platform
One Platform. Everything Connected.
Every module works together seamlessly. Your data flows automatically between CRM, Booking, Payments, Communications, and more.
No More Switching Apps
Everything you need in one place. No juggling between 10 different tools.
Automatic Data Sync
Customer data, bookings, payments, and communications sync automatically.
Smart Automation
Create workflows that span multiple modules. Book → Invoice → Remind → Follow-up.
Unified Analytics
See your entire business performance in one dashboard with cross-module insights.
Smart Integrations
See How Modules Work Together
Click any connection to see how two modules combine to create powerful automations
WhatsApp + CRM
See full customer history when they message. Auto-tag contacts, track conversations, and personalize responses based on purchase history.
Booking + Invoicing
Auto-generate invoices when appointments complete. Send payment reminders, track revenue by service, and reconcile automatically.
Payments + Booking
Collect deposits at booking time. Deposits and reminders can reduce no-shows. Process full payments, offer installments, and manage refunds.
AI + WhatsApp
24/7 intelligent responses. Answer FAQs, book appointments, send quotes - all automatically while you sleep.
Contracts + Payments
Auto-trigger payment collection when contract is signed. No chasing clients - funds transfer on signature.
Automation Flows
Build powerful workflows: New lead → WhatsApp welcome → Book demo → Send contract → Collect payment → Add to CRM.
Real Example: The Perfect Customer Journey
1Customer books via website
2Confirmation sent via WhatsApp
3Reminder SMS 24h before
4Service completed
5Invoice auto-generated
6Payment link sent
7Review request automated
Zero manual work. Every step automated.
Power Combinations
See how 3 and 4 modules create complete business workflows
3 Modules
3
Smart Booking Experience
Booking + WhatsApp + CRM
Customer books online → WhatsApp confirmation with their name from CRM → Personalized reminder with past service history → Post-visit follow-up based on preferences
3
Automated Billing Cycle
Invoicing + Payments + Email
Invoice generated → Payment link embedded → Email sent → Reminder at 7 days → Thank you email on payment → Receipt auto-delivered
3
24/7 Smart Scheduler
AI + WhatsApp + Booking
Customer messages at 2am → AI understands intent → Shows available slots → Books appointment → Confirms instantly → No human needed
3
Smart Call Center
Voice + CRM + Analytics
Call comes in → Customer card pops up with full history → Agent sees previous purchases & preferences → Call logged automatically → Analytics tracks call duration, outcomes & agent performance
3
Multi-Channel Reminders
SMS + WhatsApp + Booking
Customer books appointment → WhatsApp confirmation sent → SMS reminder 24h before → WhatsApp reminder 1h before → No-show? Auto-reschedule message sent on both channels
3
Omnichannel AI Support
Voice + WhatsApp + AI
Customer calls → AI voice assistant answers → Can't resolve? Transfers to WhatsApp for detailed help → AI continues conversation seamlessly → Full transcript saved
4 Modules
4
Complete Service Business
CRM + Booking + Invoicing + Payments
New customer added to CRM → Books service → Appointment completed → Invoice auto-generated with customer details → Payment collected → History updated in CRM
From first contact to payment - fully automated
4
Intelligent Customer Engagement
CRM + AI + WhatsApp + Analytics
AI identifies high-value customers in CRM → Sends personalized WhatsApp offers → Tracks engagement → Analytics shows ROI → AI optimizes next campaign
Self-improving marketing that gets smarter
4
Deal Closing Machine
CRM + Contracts + Payments + Email
Lead marked 'ready' in CRM → Contract auto-generated with details → Sent for e-signature → Payment triggered on sign → Welcome email sent → Deal closed
Close deals while you sleep
Why it is different
An HR system that is also the employee portal
Each employee signs in with their own user and sees only what is theirs, in the same app where they get shifts and notices.
Managing mobile employees
For field staff: clock-in by location, a photo at clock-in, punches that work without signal, and tasks closed with a photo as proof. Attendance itself is handled in the time clock module.
To the time clock →Digital forms for employees
Form 101 signed on screen, and reporting forms the manager builds from their own questions, with a schedule, a required flag and an option for anonymous answers.
To workforce management →Related modules: Workforce and shifts · Time clock · Payroll and payslips · Team chat · Contracts and e-signature
The common ways to run HR are Excel files and paper forms, the payroll system (such as Hilan or Michpal), a dedicated attendance system (such as Synerion or Meckano), and an international HR system (such as Hibob or BambooHR). The comparison is by type of tool, not by a specific tool; where it says "depends on the tool", check with the vendor.
| Topic | Excel and paper forms | Payroll system (Hilan, Michpal) | Attendance system (Synerion, Meckano) | International HR system (Hibob, BambooHR) | Lynxbe |
|---|---|---|---|---|---|
| Employee file and documents | Files and folders | Depends on the tool | Depends on the tool | In most tools | Employee file and documents with a reminder before expiry |
| Digital Form 101 | Paper, signature and a scan | Depends on the tool | Depends on the tool | Depends on the tool | A link to the employee, on-screen signature and a PDF |
| Time-off requests and balances | A manual sheet | Depends on the tool | In most tools | In most tools | Request from the app, manager approval and a balance update |
| Employee notice board | A WhatsApp group or email | Depends on the tool | Depends on the tool | Depends on the tool | By site, department or employee, with read acknowledgement |
| Onboarding new hires | A manual list | Depends on the tool | Depends on the tool | In most tools | A task template with due dates and tracking |
| Link to payroll | Retyping | It is the payroll system itself | Export to payroll software, per tool | Payroll link, per tool | Attendance export to Hilan, Michpal, Shiklulit and Oketz, or our payroll module |
| Performance reviews | Manual forms | Depends on the tool | Depends on the tool | In most tools | Not available |
FAQ
Frequently Asked Questions
Everything you need to know about this module
What does the Lynxbe HR system include?
Employee records, employee import from Excel or CSV, onboarding from a task template, a digital Form 101 with signature, time-off requests with manager approval and balances, employee documents with a reminder before expiry, an employee notice board with read acknowledgement and an employee directory. All in the same system as shifts, the time clock and payroll.
Digital HR forms: which forms can be filled in online?
Form 101: the employee gets a personal link by email that is valid for 7 days, fills it in on the phone and signs on screen, and a PDF is kept with the tax credit points calculated. The manager can also build reporting forms from their own questions, with a schedule, a required flag and an option for anonymous answers, and an onboarding template can ask for a document, a form or a read acknowledgement.
A digital notice board for employees: how do you know who read it?
You publish a notice to all staff, a site, a department or chosen employees, with a priority and an expiry date. You can ask for an acknowledgement, and the manager sees in the recipient list who read it and who acknowledged.
Setting up an employee portal: do you need to build a separate one?
No. Each employee signs in to the Lynxbe app with their own user and sees their notices, onboarding tasks and time-off requests, and the employee directory. There is no portal with its own design or domain to set up.
Managing mobile employees: what does a field employee get?
An iPhone and Android app where the employee clocks in by location, can take a photo at clock-in, punches even without signal, gets tasks and closes them with a photo, and reads the business's notices. Attendance itself is handled in the time clock module.
Does it work with local payroll systems?
Yes, by export: monthly attendance data, work days, hours and overtime, goes out as a file in the format of Hilan, Michpal, Shiklulit or Oketz, or as a generic Excel file. You can also produce payslips in the Lynxbe payroll module. There is no automatic two-way sync with payroll systems.
Are there performance reviews and an org chart?
No. There are departments and employees are assigned to them, but there is no visual org chart and no performance review module. Payslips also do not yet open for the employee in the app: they are produced in the payroll module for users with payroll permission.
Want to see the HR system in action?
Book a demo and we will show you onboarding a new hire, a digital Form 101 and a notice to staff with read acknowledgement.
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